Jonesborough Farmers Market
Producer Rules
2017 Season
Please read this
information carefully for details about the operation and expectations at
the 2017 Saturday Jonesborough
Farmers Market.
Rules are revised each year
and will stay in effect for the
current season.
\
A. Market
Season and Operating Hours
1. The
Market will meet every Saturday from May through October on the east side of
the old County Courthouse
●
There
will be no market during Jonesborough Days July 1st (July 4th
Holiday).
●
There
will be no market during the Storytelling Festival (Oct 7th)
2. Market
hours are 8:00 am-12:00 pm May through October
3. Changes
in season length and hours of operation are at the discretion of the
Jonesborough Locally Grown Board of Directors.
B.
Fees & Requirements
1. Full season vendor (May-October, 24
Saturdays) -- $100.00.
2. Reserved Space: Season vendors paying
by April 7th and planning to attend most markets may request a reserved space
at the market. Some flexibility in weekly space assignment may be
required. (see below)
3. Daily market fee: For any one
Saturday--$10.00. Fees should be paid
upon arrival at the market information booth. New vendors may apply up to 4 daily fees to a season membership.
4. Rotating craft booth fee: 6 Saturdays,
scheduled in advance--$50.
5. No refunds are possible.
6. Contributing to Music at the Market:
Musicians play at the market each Saturday. While it is not possible for every
vendor to hear the music, every vendor benefits from the festive shopping
environment the music creates for our customers. Each band is paid a stipend
($50 for 3 hours of playing) and also receives a “market basket” of goods
donated by vendors. Vendors are encouraged to show their appreciation for the
music with a small contribution from their products when the collection wagon
comes around about 10:30am each market.
Vendors who do not feel they are able to contribute on any given week
are not required to contribute.
7. Vendors
will be asked by the Market Managers to assist
once or twice per season with set-up and take-down.
C. Vendor
Application Process
Vendors/farmers
interested in becoming a part of the Jonesborough Saturday Farmers Market
should review these Rules of Operation and request an application from the
Market Manager. Applications will be reviewed
and final decisions made by the Market Manager.
NOTE: Eligible products are found in "information for all vendors".
NOTE: Eligible products are found in "information for all vendors".
D. Set-up
Details
1. Most
booth spaces at the market are 10x10 canopy-only. Vendors can unload their items and set up to
sell in a space that accommodates a 10x10 canopy, then park their car away from
the market. There are a few tailgate
spaces near the back of the courthouse.
Vending space size and arrangement is determined by the Market Manager
and may change over the course of the season in response to the number of
vendors.
2. Full-season vendors may be assigned ‘permanent’ spaces
at the market. Vendors with a consistent attendance history will be given
priority in choice of space. However,
space assignment is at the discretion of the Market Manager, and even season
vendors may occasionally be asked to be flexible due to the circumstances at a
particular market.
3. Vendors will have access to the market area one hour
prior to the opening time for the purpose of unloading and setting up
merchandise. Vendors must exit the premises no later than one hour after
the closing time.
4. Vendors
with reserved spaces must be on-site by
7:45 am on any given market day or risk losing their site to another
vendor. No vehicles will have access to
the market area between 8am and 12 noon. This is strictly enforced.
5. All
vendors using canopies must secure their tents in case of gusty wind.
6. Season
vendors are expected to notify the manager when they will be absent. Please inform
a Market Manager as soon as you know you will miss a market, no later than 5pm on Friday for the next day. Email jbofarmersmarket@gmail.com
or call 423-458-2122.
7. Shared
space is permitted but must be approved by Market Manager.
8. The
Market Manager may change space allocations when it is considered to be in the
best interest of the market operation.
9. Vendors
must provide their own equipment and any set-up materials for display of items.
10. No
electricity or water is available at the market.
11. Public
restrooms are available in the building on the Southwest side of the
courthouse.
12. All
vendors are expected to be responsive to the needs of the market as a whole and
to the decisions of the Market Manager.
13. Any
needed repairs, hazardous conditions or problems in the market area should be
reported to the Market Manager.
14. The
Market Manager has the authority to cancel the
contract of any vendor who fails to comply with the rules and regulations of
Jonesborough Locally Grown. There is a process in place to address issues of
non-compliance.
E. Parking, set-up and take down
1. Managers, volunteers and vendors all
help each other with set-up and take-down. If you do not want assistance, just
say so—otherwise, they are there to help speed up the process.
2. Vendors should
pull over close to the curb and turn off
vehicles while unloading onto the sidewalk
closest to your space. This keeps
the street open for others to park and unload.
3. After unloading,
move your car out of the market area before setting up your booth space.
4. Park at the Parson’s Table and use the
stairs to get back to the market. The
courthouse lot has plenty of spaces for our customers, but not if they are
filled with 30 vendor cars! Vendors who
have difficulty walking/using stairs should park behind the restrooms.
5. Vendors may not
bring vehicles into the market before noon, and they should not leave the
market before noon. If you find that you
consistently sell out and would like to leave early, please talk to the Market
Manager about setting up in a space close to the
parking lot where you might be able to break down without disrupting the market.
6. At the end of the market, please take
down all items to the sidewalk before
bringing your vehicle. Pull as close to
the curb as possible to allow other cars to move through the market. Turn off your vehicle while you load.
F. Market Operation, Health, and Safety
Considerations
1. The
vendors will be responsible for the collection and removal of all refuse
generated from sales and activity at their space.
2. Each
vendor is responsible for leaving his/her space reasonably clean at the end of
market.
3. It
is unlawful to sell or consume alcoholic
beverages in the market area.
4. No open flames (grills) are permitted in the market
area without the prior approval of the Market Manager and the Fire Marshal.
5. Vendors are not permitted to smoke in the market area.
6. Proper language for a family atmosphere is required.
7. If the vendor’s activity jeopardizes the smooth
running of the market, the Market Manager may suspend a vendor's contract or
ask that it be reviewed by the Board of Directors.
8. No person will make a public outcry, do “hawking” or
give any musical or other entertainment for the purpose of drawing customers or
attracting attention without prior permission from the Market Manager.
9. All vendors will be held responsible for the actions
of their employees, agents or persons working in concert with their stand.
10. It is the responsibility of vendors to satisfy
customer complaints.
11. Potentially hazardous food items (meats, poultry,
etc.) stored or displayed prior to sale must be maintained according to
Tennessee Department of Agriculture regulations.
12. No vendor will permit seepage or leakage of water or
fluids from any part of their space into the public areas or other vendors’
spaces.
13. Children under 14 years of age must be supervised by
an adult at the market.
14. Vendors may not bring live animals (for sale or
otherwise) in the market area without advance permission from the Market
Manager, except as provided by State or Federal laws (i.e. hearing, guide and
service animals).
15. Vendors
are responsible for the individual safeguarding of their products, supplies and
money. The Market Manager or Town of Jonesborough
16. Vendor
(lessee), by signing the Vendor Application, agrees to protect and hold the
Market Committee (lessor) and the Town of Jonesborough harmless and to
indemnify the lessor from any and all claims, demands, suits, actions,
judgments and recoveries for or on account of damage, theft or injury
(including death) to property or person occurring as a result of lessee’s use
of the leased property and any other cause whatsoever.
17. Weather
Safety Plan - In the event of severe storms with lightning, all vendors should
take shelter in their vehicles. The Market Managers will position vehicles at each end
of the market and remain in their vehicles to oversee the market until
the storm passes.
18. The
market First Aid kit is located at the Information desk.
G. Token system for card sales
The Jonesborough
Farmers Market has a token system to allow customers to use debit, credit and
EBT cards at the market. This is a
service that is provided AT NO COST TO
THE VENDOR. The token system works
this way: At our information booth,
customers may
purchase color-coded tokens to spend at
the market. ALL VENDORS participate by
accepting and recording tokens on a special envelope that is provided for you. Your envelope is stored
at the market information booth and tokens counted and recorded each week. Vendors are paid at the end of the month for that
month’s tokens. Please review these
instructions before selling at the market.
A Market Manager will review these with all new vendors; always ask a
manager if you have any questions.
Token instructions for all vendors
$5
Green
●
All vendors accept $5 (Green) tokens just like cash—these may be spent on anything and change is
given back just like a cash purchase.
EBT
$1 RED
●
Only vendors of FOOD, seeds or food-producing plants may accept these. Eggs, meat, fruit, vegetables, cheese, eggs, etc-- all may be sold for red tokens.
●
No change
is given.
●
Food exception: Hot foods or drinks (intended to be eaten at the market) do not qualify
●
Plant exception: Seeds/flowers/landscaping
plants that do not produce food do not
qualify
EBT $1 BLUE
● Only vendors of FRUITS, VEGETABLES, or food-producing plants may accept these.
● No change is given.
● Plant exception: Seeds/flowers/landscaping plants that do not produce food do not qualify
Collect your tokens in the envelope provided at the info booth, record the numbers of each token on the chart, and return to the file box at the information booth at the end of the market.
Other/Farm
to Table (FTT)
Occasionally a
Market Manager may purchase something from a vendor for market use, such as a
cooking demonstration, or the Farm to Table dinner, and ask to pay you through
the billpay system. Please note those sales “other” and note what it is
for. You will be reimbursed with your
next check.
Payment
●
Payment is scheduled following the last market
of every month and is mailed to the vendor via
check.
●
Exceptions to payment schedule can be made by
special arrangement..
●
Vendors at the market for only one day can
redeem their tokens at the information booth at the end of the market.
●
Checks
come in a self-mailer (no envelope) and look like this:
H. Saturday Market Application and Contact information
OK! You made it thru all of our info!
Here's the application:
JLG Producer Application 2017
For questions or to submit your vendor application, please contact:
Here's the application:
JLG Producer Application 2017
For questions or to submit your vendor application, please contact:
Erin Giebner
Market Coordinator
423-753-4722
jbofarmersmarket@gmail.com
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